Public Works excels at conducting community meetings that run smoothly and meet our high standards for engagement. Drawing on our extensive experience conducting community engagement, this guide serves as a resource to help agencies and partners run community meetings and workshops effectively.

Our Community Meeting Set-Up Guidelines provide practical standards and recommendations, with the goal of creating spaces that are inclusive, accessible, comfortable, and welcoming to all participants. It outlines key considerations—from selecting culturally appropriate venues and scheduling thoughtfully, to conducting multilingual outreach and ensuring accessibility throughout the event. The document also offers detailed guidance on room setup, technology, and table-level engagement to foster meaningful participation and dialogue.

Together, these strategies help organizers create environments where community members feel respected, valued, and empowered to contribute.